VENUE SOURCING

Planning a corporate conference or company retreat? Securing the right venue is one of the most important — and time-consuming — parts of the process. I take that off your plate, sourcing top venues, negotiating rates and contract terms, and managing the details from first inquiry to final headcount.

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How It Works

• Tell Me About Your Event – Share your dates, attendee count, meeting space needs, and destination preferences. Whether it's a single-day leadership meeting or a multi-day conference, I start by understanding your objectives and budget.

• I Source & Negotiate – I research and compare venues that fit your program, culture, and location, then negotiate room rates, meeting space rental, F&B minimums, attrition, and cancellation terms on your behalf — so you get the best value without the back-and-forth.

• Review & Approve – I present you with venue options, proposals, and contract terms side by side. Once you choose, I review the agreement before you sign, confirming every detail matches what was negotiated.

• Program Support – I coordinate room blocks, group transportation needs, and welcome amenities, and stay in contact with the venue as your event approaches to confirm details are locked in.

• Your Team Stays Focused – From the final headcount to last-minute changes, I manage the logistics so your team can focus on the agenda and the people in the room — not the details.

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À LA CARTE PLANNING

 

Limited or no in-house events team? I also offer à la carte support so you can pick up exactly the pieces you need — nothing more, nothing less.

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My services include:

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• Venue sourcing & site selection

• Contract negotiation & review

• Event planning & program design

• Vendor sourcing (catering, AV, transportation, décor)

• Room block management

• Guest communication & booking support

• On-site coordination

• Budget tracking & timeline management​

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Whether you need full event planning support or just one piece of the puzzle — like contract review or vendor sourcing — I can step in wherever it's most helpful.

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JCT Global Events and Travel is powered through Fora Travel, a Virtuoso Agency

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